Chapter 4 - EXPENSE BUDGET

Section 5-501

Section 5-501

  §  5-501  Director  of  management and budget; access to agencies. The
director of management and budget shall have access, at  all  reasonable
times,  to the offices of any agency for the purpose of carrying out the
duties imposed upon him or her by law. The  powers  and  duties  of  the
director  as  to  private  institutions  shall extend only to the moneys
received from the city.

Section 5-502

Section 5-502

  § 5-502 Departmental estimates; duplicates. The director of management
and  budget,  upon receipt of departmental estimates submitted to him or
her, shall forward copies thereof  to  the  council,  to  the  board  of
estimate and each community board and borough board.
  If  the  departmental  estimate submitted by an agency contains budget
requests for programs related  to  criminal  justice,  the  director  of
management  and budget shall also forward a copy of such budget requests
to the coordinator of criminal justice.

Section 5-503

Section 5-503

  §   5-503  Departmental  estimates;  preparation.  To  assist  in  the
preparation of departmental estimates, the head  of  each  agency  shall
designate  an  official or employee thereof as budget officer who shall,
in each year under the direction of such head, prepare the  departmental
estimate for such agency.

Section 5-504

Section 5-504

  §  5-504 Departmental estimates; necessity for funds requested. a. The
departmental estimates shall contain statements and other  data  showing
the necessity for the funds requested and such supporting data as may be
required by the director of management and budget.
  b. The departmental estimates shall include particularly and in detail
the  reasons for all individual increases or decreases compared with the
budget as modified for the prior year.
  c. Departmental estimates  for  any  agency  that  has  local  service
districts  within  community  districts and boroughs shall contain where
practicable a statement of proposed direct expenses in each such service
district for each requested unit of appropriation prepared according  to
the  requirements  specified  in  subdivision  d  of section one hundred
twelve of the charter.

Section 5-505

Section 5-505

  §  5-505  When  the  director  of  management and budget is to prepare
departmental estimate. If a departmental estimate is  not  submitted  on
such date as the mayor may direct, the director of management and budget
shall  cause  to be prepared such estimate and data necessary to include
departmental estimate in the budget for such agency  for  the  following
fiscal  year.  In  no  event later than the fifteenth day of January, or
such earlier date as the mayor may direct, the  director  of  management
and  budget will forward copies of such estimate to the secretary of the
board of estimate, the council and  each  community  board  and  borough
boards.

Section 5-506

Section 5-506

  §  5-506  Departmental  estimates; form of. The classification of such
estimates shall be  as  nearly  uniform  as  possible  and,  as  far  as
practicable,  shall  exhibit  clearly  the  functions  performed by each
agency and the purpose of appropriations made.

Section 5-507

Section 5-507

  §  5-507  The budget; details. In addition to the requirements set out
in the charter, the proposed budget and the preliminary budget shall  be
prepared  in  such  detail as to the titles of appropriations, the terms
and conditions under which the same may be expended  and  the  aggregate
sum allowed to each agency, as the mayor shall deem advisable.

Section 5-508

Section 5-508

  §  5-508  The budget; miscellaneous revenues appropriated for specific
purposes. The budget and preliminary budget shall  include  the  several
items  and  amounts  payable  from  funds  other than those derived from
taxation which are specifically provided by law to be  so  expended  and
which,  in  the  judgment  of the director of management and budget, are
deemed necessary for the proper conduct of the various agencies,  either
in  whole  or  in  part  as  a  supplement  to  the fund obtainable from
taxation, and shall show the aggregate sum allowed to  each  agency  and
the  total of all allowances contained in the budget to be obtained from
taxation or other funds.

Section 5-509

Section 5-509

  §  5-509  Items to be included in annual budget. There may annually be
included in the budget:
  1. A sum not exceeding eight  thousand  dollars  to  be  paid  to  the
trustees  of  the seventh regiment armory building, as an equivalent and
in lieu of the rental of an armory for such regiment, to be  applied  to
the  preservation,  maintenance  and improvement of the armory building,
such sum to be paid in the month of January in each year.
  2.  The  amount  necessary  for  the  maintenance  of  the  buildings,
instruments and equipment of:
  a. The meteorological and astronomical observatory.
  b. The American museum of natural history.
  c.  The metropolitan museum of art, not exceeding ninety-five thousand
dollars.
  d. The Brooklyn institute of arts and sciences.
  3. Such sums to any hospitals, charitable, eleemosynary,  correctional
or  reformatory  institution, wholly or partly under private control for
the care, support and maintenance of its  inmates,  and  for  the  care,
support, maintenance and secular education of inmates of orphan asylums,
protectories,  homes for dependent children or correctional institutions
and any other sum or sums which may heretofore have been duly authorized
by law to be paid within the city of New York or any  part  thereof  for
the  education  and support of the blind, the deaf and dumb and juvenile
delinquents and such sums other than salaries for reimbursement  to  any
duly  incorporated  charitable  institution  or  society employed by the
commissioner of welfare in the placing out, supervision and transfer  of
children  who are public charges; such payments to be made only for such
inmates  as  are  received  and  retained  therein  pursuant  to   rules
established  by  the  state board of social welfare. The city may in any
year, and from time to time, increase or diminish, the sum authorized to
be paid to any such institution, association,  corporation  or  society.
The  final estimate shall specify each institution by its corporate name
and the sum to be paid thereto, with a reference to the laws authorizing
the appropriation, and the comptroller is authorized to pay the  sum  to
such  institution  upon its appearing to his or her satisfaction in such
manner as he or she shall prescribe that the expenditure thereof by  the
institution  is  lawful  and  proper. Appropriations shall be made under
this section to any corporation only if the mayor, or the  president  of
the  borough  in which the chief office of such corporation is situated,
is notified of all meetings of its board of management, and is empowered
to attend the same or designate in writing some person to do so  in  his
or her behalf; but this shall not be construed as impairing any existing
powers  of  visitation vested in the supreme court or the state board of
social welfare, or any provisions of law requiring  statements  by  such
corporations as to their affairs.
  4.  A  sum  for  the due observance of Memorial day to be expended for
such purpose.
  5. A sum as may be necessary to pay the salaries  of  county  officers
within  the counties of New York, Kings, Bronx, Queens and Richmond, and
likewise all other expenses within such counties and each of them  which
are county as distinguished from city charges and expenses.
  6.  A  sum  sufficient,  as determined by the council and the board of
estimate, to maintain the rates of fare of the  New  York  city  transit
authority existing on January first, nineteen hundred sixty-six.

Section 5-510

Section 5-510

  §  5-510  Payment of certain moneys from general fund. For the purpose
of adjusting the reductions heretofore or hereafter made in  the  amount
of  taxes receivable by reason of the operation of the provisions of the
tax law providing for the deduction  from  special  franchise  taxes  of
payments  made  in  the  nature  of  a  tax,  it shall be lawful for the
comptroller and commissioner of finance to transfer at any time from the
moneys in the general fund to the credit of the appropriate  account  or
accounts, a sum or sums equivalent to but not exceeding such deductions.